Effective Date: October 24, 2026
Organization: Aspiring Aviators Aero Club, Inc. (“AAAC”, “we”, “us”, or “our”)
Website: https://aspiringaviators.org/
Contact Email: Brian.hughes@polk-fl.net
1. Overview
Aspiring Aviators Aero Club, Inc. is a non-profit, tax-exempt 501(c)(3) organization dedicated to educating and mentoring youth in aviation, STEM, and aerospace pursuits. We respect your privacy and are committed to protecting the personal information collected through our website, membership applications, event registrations, and donation portals.
2. Information We Collect
We collect information that you voluntarily provide to us, as well as automatic technical data when you interact with our website:
- Personal Identification Information: Names, email addresses, phone numbers, mailing addresses, and student/youth participant details provided via membership, visitor inquiries, or donation forms.
- Parental/Guardian Information: For youth members under 18 years of age, we collect contact and consent details from parents or legal guardians.
- Donation & Payment Information: Transactions made online are processed securely through trusted third-party payment gateways. AAAC does not store full credit card numbers or banking credentials on our servers.
- Automated Data: Basic usage data, IP addresses, browser types, and cookie data to improve website function and user experience.
3. How We Use Your Information
We use the collected information solely to fulfill our educational mission, including:
- Processing club memberships, student participation, and hangar visits.
- Sending club communications, newsletters, flight schedule updates, and event invitations.
- Processing tax-deductible charitable donations and issuing receipts.
- Ensuring safety and proper supervision for youth aviation activities and flight mentorship.
- Complying with legal, tax, and non-profit reporting obligations.
4. Children’s Privacy (COPPA)
Because our mission centers on mentoring teenagers and youth, protecting minors’ privacy is paramount. We do not knowingly collect personal information directly from children under the age of 13 without verified parental consent. All memberships and participation forms for minors must be completed or authorized by a parent or legal guardian.
5. Information Sharing & Disclosure
We do not sell, rent, or trade your personal information to third parties. We may share data only under the following limited circumstances:
- Service Providers: Trusted third-party vendors (such as web hosts, email distribution services, or donation processors) who assist us in operating our site and organization under strict confidentiality agreements.
- Safety & Legal Requirements: When required by law, FAA regulations, or to protect the health, safety, and well-being of our club members, mentors, and the public.
6. Media & Photo Release
During AAAC activities, photos and videos of aviation training, STEM projects, and hangar events may be taken. Publication of media featuring youth members on our website or social channels is subject to signed parental consent waivers during member registration.
7. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, alteration, or disclosure.
8. Contact & Opt-Out
To update your information, request removal from our contact lists, or ask questions regarding this policy, please contact us at:
Email: Brian.hughes@polk-fl.net